As an employer, you will have an in-depth understanding of your statutory requirements in regards to staff but this helpful primer will get your knowledge of building maintenance statutory requirements up to scratch too.

Buildings maintenance is a wide web that encompasses anything and everything to keep your premises safe, protected and mitigating any future issues. Here are some essential areas that must be maintained to statutory requirements at all times. Failure to meet any of the below legislation can result in fines or suspension of your business premises; penalties that any business owner will want to avoid.

Electrical items

As most are well aware, electrical appliances and outlets in the workplace must be maintained and checked regularly. This falls under the Electricity at Work Regulations of 1989. All items, whether fixed or portable must be tested visually and undergo insulation and earth continuity testing regularly. These tests must be performed by an authorised person or a registered outside party.

Gas systems

Many factory and warehouse-based businesses are highly reliant on gas systems, and these fall under the building maintenance statutory requirements of the Gas Safety Regulations 1998. All gas systems must be checked at minimum, once a year. They will be fully serviced, inspected and a certificate will be issued by a registered outside party.

Water systems

Water systems are tested under the Health Regulations of 1988 and the updated guidance of 2010. Water can harbour hazardous substances and must be rigorously tested to ensure there is no risk to staff. Two assessments take place under the building maintenance statutory requirements; first, you must be issued with a certificate for Legionella Risk Assessment, then you may also require a monthly check of water temperature to ensure optimum conditions. The Legionella certificate is valid for 2 years from its issue.

Fire safety

Since 2005, the Regulatory Reform Order has required all businesses to have an individual responsible for fire safety – often called a Fire Safety Officer. They need to regularly inspect all fire systems and ensure they follow relevant British Standards. They also need to document risk assessments and determine that all staff are up to date with the evacuation plan and regularly drilled.

Air Conditioning

With the climate becoming less predictable, many work premises have installed air conditioning systems but did you know they fall under the Energy Performance of Buildings Regulations 2007. The strength and size of your units will determine your test cycle (anything from 3-12 months), and all inspections must again be carried out by a registered third-party. 

Asbestos removal

In 2012 the Control of Asbestos Regulations came into force, requiring all building owners to identify any asbestos on their grounds and authorise a licensed remover to deal with it. Even today, asbestos is still believed to be an issue in some buildings so if you are uncertain or haven’t had a licensed professional check your premises, make sure you do so. The risk is not worth it.

Next Steps

If you want to take the hassle out of the maintenance of your building, our expert team are happy to offer you a competitive quote for our comprehensive buildings maintenance service. 

To speak to one of the team, please leave us a message on the website, or call us today on 01293 804 708.

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